Speaking at the AHR Expo?

Below is some helpful information. Please note, if you are speaking as part of a larger group of presentations, your hosting organization may be providing different equipment for your session or have additional instructions they would like you to follow.

1. Content Guidelines

  • All session content must be non-commercial. Presentations may not directly endorse specific companies, products, or organization memberships.

  • If applicable, you may briefly mention your company or service during the final 3 minutes of your presentation.

  • Topics should be directly related to the HVACR + Plumbing industry and may also include relevant business or professional development subjects.

  • If offering PDHs, be sure to provide instructions or details on how credit will be provided.

2. Room & Equipment

  • No products or equipment are permitted in meeting rooms.

  • Each room will have:

    • Screen & projector (19:9 image ratio)

    • Sound system

    • Podium with a wired microphone

    • HDMI connection (presenters are responsible for bringing any necessary adapters)

  • Bring your own laptop with the presentation file ready to run offline.

  • Presentation branding: Slide templates are not provided. However, the AHR Expo logo can be downloaded and used in your presentation if desired.

3. Presenter Logistics

  • Arrive 10–15 minutes early to connect your laptop and test AV equipment.

  • Stay on time. Begin and end exactly as scheduled to keep the program running smoothly.

  • Room Monitors will:

    • Scan attendee badges as they enter the room.
      (AHR will send out attendee lists within two weeks of the event.)

    • Contact tech support or arrange any other assistance as needed (e.g., facility issues, medical emergencies).

4. Promotion & Outreach

  • Help drive attendance by promoting your session:

    • Post on social media

    • Share in email newsletters

    • Inform your professional network and industry contacts

  • AHR-provided graphic: If you submit a speaker headshot, AHR will create a custom promotional graphic with your session details.

  • Tag @AHRExpo when sharing online.

5. Additional Recommendations (Optional, but helpful)

  • Backup Plan – Bring your presentation on a USB drive as a secondary copy.

  • Know Your Audience – Expect a mix of contractors, engineers, manufacturers, and other HVACR + Plumbing professionals.

  • Handouts – If providing printed materials, bring enough copies for expected attendance or share a QR code/link to a digital version. Please do not leave literature behind after the session.

  • Q&A Management – Plan for questions within your allotted time; avoid running over.

  • Contact Information – Include your professional contact info or a follow-up link on your closing slide for attendees to reach you after the session.

6. Questions or Changes

If you need to update your session details or have logistical questions, email Kim Pires at kpires@iecshows.com